The Department of Radiation Oncology at University of Washington is committed to fostering a respectful, inclusive, and just culture. We take professionalism concerns regarding our faculty very seriously and are committed to addressing them promptly, fairly, and thoughtfully.
We recognize that reporting concerns can be difficult and takes courage. By sharing your concern, you not only help address the issue at hand, but also contribute to creating a safer, more supportive environment for your colleagues, staff, and patients. A culture of mutual respect depends on all of us.
All reports will be reviewed as promptly as possible, typically within 2-3 business days. If you choose to provide your contact information, a member of our professionalism committee will follow up with you to discuss next steps.
Learn more about what may happen after you submit, who will see your report and other FAQs.
You may report any behavior by department faculty (physicians, physicists, APPs) that you find unprofessional or concerning. This may include, but is not limited to, condescending communication, bullying, harassment, or other inappropriate conduct. By sharing your concerns, you help us create a safer and more respectful environment for yourself, your colleagues, and our patients. Your report enables us to advocate on your behalf, address the concern, and take meaningful action. Note: Concerns regarding staff (non-faculty employees) should be reported through XXX.
Anyone. If a concern affects you, your program, your peers, or your patients, we encourage you to report it.
Yes, you can report anonymously. We understand that this may feel like the most comfortable way of reporting. Please know that while we will act on every concern, anonymous reports can limit our ability to investigate or follow up. If you choose to identify yourself, we are committed to treating all concerns seriously and working with you in a way that respects your comfort, safety, and boundaries. If you are unsure about reporting, explore the rest of the FAQs for other options and people that can help address your issue.
Every situation is unique, and we take every concern seriously. Please note that some outcomes may not be visible to you, especially when confidentiality must be maintained.
In most cases, the process is as follows:
*In order for the CPI Committee to contact you, you will need to provide your contact information when submitting your report.
No, you will not face disciplinary action for reporting a professionalism concern. Depending on the nature of the concern, appropriate actions, such as coaching or corrective feedback, may be taken with the individual involved (not the reporter). All such actions are handled discreetly by the Department and/or the Medical Director’s Office. Your privacy and confidentiality will be respected throughout the process.
Your report will be reviewed by the Vice Chair of Faculty Affairs and the Department’s Continuous Professionalism Improvement (CPI) Committee. The Vice Chair coordinates the review process and shares relevant information with appropriate contacts based on the specific nature of the concern. Information is shared only with individuals who need to be involved in resolving the issue.
Yes, while the CPI Committee is here to partner with and support you and we encourage you to use this reporting tool, there are multiple pathways to report professionalism concerns through UW Medicine and the University in general. For certain issues or concerns, some may feel comfortable reaching out to a program-specific contact such as your supervisor, clinical director, or medical director. If you are unsure about which path to use, please feel free to use this reporting form, and we will make sure your concern is routed to the appropriate person or office.